AGM – Dec 1, 2010

Monday, 15th November 2010 

To: All Owners of Carleton Condominium Corporation No. 815

RE: ANNUAL GENERAL MEETING – 90 George

On behalf of the Board of Directors of Ottawa-Carleton Standard Condominium Corporation No. 815 we have arranged for the Annual General Meeting to be held on December 1st, 2010 commencing at 7:00 p.m. at 90 George St. 1st floor Ottawa, Ontario. The purpose of this meeting is to consider all matters in the enclosed agenda. 

Attached, please find a copy of:

  1. Notice of Annual General Meeting;
  2. Agenda;
  3. Orders and Procedures for Meeting
  4. Turn Over meeting minutes
  5. Auditor’s Report and Financial Statements for Year Ended June 30, 2010;
  6. Notes on Election of Directors;
  7. Proxy for Election of Directors;
  8. Nomination Form;
  9. 2010-2011 Budget;
  10. Certificate of Insurance;
  11. Return Envelope.

The Condominium Act of 1998, Section 50, Paragraph 1 states:

"Unless otherwise provided in this Act, a quorum for the transaction of business at a meeting of owners is those owners present in person or represented by proxy owning 25 percent of the units."

We urgently request that you sign the enclosed proxy form and return it to us if you are unable to attend.  A great deal of time, effort and expense goes into preparing for the Annual General Meeting and it would be very unfortunate if a quorum could not be achieved.  Please ensure that all proxies, correspondence, etc. be received by us no later than Monday, November 22nd, 2010.  For your convenience, you may fax your proxy and nomination form to our offices at 613-727-0378

Please do not hesitate to contact the undersigned by e-mail at propertymanager@90georgeliving.com, by telephone at

613-697-4428, by fax at 613-727-0378 or by letter, if you require any further information.

Yours very truly,

APOLLO PROPERTY MANAGEMENT

Acting as Agents only for the Owners

Wade Kirkpatrick

Property Manager

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OTTAWA-CARLETON STANDARD CONDOMINIUM CORPORATION NO. 815

NOTICE OF ANNUAL GENERAL MEETING

Notice is hereby given in accordance with the Condominium Act, 1998 (the Act) and the By-Laws of the Corporation that the Annual General Meeting of the owners of Ottawa-Carleton Condominium Corporation No.

815 will be held at: 90 George St. 1st floor

Ottawa, Ontario

At the hour of 7:00 p.m. on the December 1st, 2010.  Registration to commence at 6:30 p.m.

The order of business is given in the attached Agenda which forms part of this notice.

Quorum

Quorum for the transaction of business is those owners who own 25 per cent of the units of the Corporation and are represented in person or by proxy.

Matters at Meeting

No vote shall be taken at a meeting of owners on any matter other than routine procedure unless the matter was clearly disclosed in the notice of meeting.

Matters of new business may come before the Board of Directors for discussion purposes only. In order to address your questions properly, we would appreciate that you provide your questions in writing to the Manager on or before November 26th, 2010 so that a considered response may be given.  You may submit your questions to Mr. Wade Kirkpatrick at the management office or at propertymanager@90georgeliving.com.

Voting

All voting by owners shall be on the basis of one vote per unit. The vote shall not be counted if there are two or more owners of the unit and they are evenly divided on how to exercise the vote. All questions proposed for consideration of the owners shall be determined by a majority of the votes cast by owners present in person or by proxy.

Election of three (3) Directors

The following person(s) have notified the Corporation that they shall stand for the three (3) positions on the Board of Directors for which all owners may vote. The Chair shall call for nominations from the floor.

Peter Bruce Michelle Joos Daniela Kennedy

1403-90 George St. Ottawa 1602-90 George St. Ottawa        1607-90 George St. Ottawa

Liam Swords

405-90 George St. Ottawa

Proxies

A proxy need not be an owner. An instrument appointing a proxy shall be for this particular meeting of owners and (i) may be in the form attached to this notice; (ii) shall state the names of the directors for whom the proxy is to vote; and, (iii) shall be retained as a record of the corporation for 90 days following the date of this meeting

Dated at Ottawa, Ontario this 12th day of November 2010.

Wade Kirkpatrick

Property Manager

Authorized Agent for OCSCC No. 815

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OTTAWA-CARLETON STANDARD CONDOMINIUM CORPORATION NO. 815

ANNUAL GENERAL MEETING

December 1st, 2010

A G E N D A

Registration 6:30 p.m.

Call to Order 7:00 p.m.

  1. Opening Remarks; introductions
  2. Confirmation of Quorum
  3. Proof of Notice of Meeting
  4. Approval of 2009 AGM  (Turnover) Minutes
  5. Presentation of 2009-2010 Audited Financial Statements
  6. Appointment of Auditor for 2011
  7. Board Member reports
  8. Appointment and Approval of Scrutineers
  9. Nominations and Election of Directors
    1. Call for Nominations from the Floor
    2. Close Nominations
    3. Brief Remarks by Candidates
    4. Voting
    5. Counting of Ballots
    6. Results of Election
    7. Motion to destroy all ballots
  10. Question & Answer Period from the Floor
  11. Other Business
  12. Meeting Adjournment

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ORDER AND PROCEDURES FOR THE MEETING

  1. The meeting shall be chaired by the President of 90 George Board of Directors. The meeting shall start at 7:00pm. (Refreshments and snacks to follow in the Lobby of 90 George).
  1. At agenda item 2, quorum for the transaction of business is those who own 25 per cent of the units of the Corporation and are represented in person or by proxy.  A vote shall be determined by a show of hands unless a poll is required by the Chair or is demanded by an owner.
  1. At agenda item 4, a motion to approve the Turnover Meeting minutes of 2009 shall be accepted by the Chair. Once seconded, matters arising from the minutes will be discussed. The question will then be called. A vote shall be determined by a show of hands unless a poll is required by the Chair or is demanded by an owner.
  1. At agenda item 6, a motion to appoint Ouseley Hanvey Clipsham Deep to serve as the corporation’s auditor until the next Annual General Meeting shall be accepted by Chair. Once seconded, the motion shall be discussed. The question will then be called. A vote shall be determined by a show of hands unless a poll is required by the Chair or is demanded by an owner.
  1. At agenda item 8 and 9, a motion to appoint two (2) owners to act as scrutineers to assist with the election of Directors.  Once seconded, the motion shall be discussed. The question will then be called. A vote shall be determined by a show of hands unless a poll is required by the Chair or is demanded by an owner.  The Chair will then call for nominations from the floor.  Owners offer their nominations and received nominations are put into the election box.  A vote shall be determined by a show of hands unless a poll is required by the Chair or is demanded by an owner.
  1. Agenda item 10 and 11, all motions, other business, discussions, questions and comments shall be related and limited to the agenda items; only during new business may items be brought forth for discussion purposes and they shall be referred to the Board for consideration. When addressing the Chair, please stand giving your name and unit number. On an item-by-item basis, the Chair shall invite questions and comments from the owners.

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OTTAWA-CARLETON STANDARD CONDOMINIUM CORPORATION NO. 815

ANNUAL GENERAL MEETING

December 1st, 2010

NOTE ON ELECTIONS OF DIRECTORS

The following are presently serving on the Board of Directors:

Janis Grantham             President – term expires 2012

Catherine Zongora        Vice-President- term expires 2011

Peter Bruce                   Treasurer – term expires 2010

Kash Pashootan            Secretary – term expires 2011

Terry Guilbault             Director – term expires 2010

Three vacancies will exist on the Board of Directors due to the expiry of the terms of Mr. Terry Guilbault and Mr. Peter Bruce.  Mr. Kash Pashootan is also stepping down due to the sale of his unit.

Mr. Peter Bruce also has indicated his willingness to stand for re-election.  The following individuals have also expressed an interest in serving on the Board:

If you are interested in serving or wish to nominate someone who agrees to serve if elected, we urge you to complete the enclosed Nomination Form, and return it to Apollo Property Management in the envelope provided, or deliver to the secretary present at the meeting.

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PROXY FOR GENERAL MATTERS

AND FOR THE ELECTION OF DIRECTORS

(under subsection 52(6) of the Condominium Act, 1998)

To Ottawa-Carleton Standard Condominium Corporation No. 815:

1. I am (We are)

the registered owner(s)

authorized to act on behalf of the registered owner(s)

the mortgagee(s), or

authorized to act on behalf of the mortgagee(s)

of Unit __________ -  90 George St. Ottawa, Ontario

I (We) appoint , if present, or failing him/her, the President to be a proxy (known as the “Proxy”) and to attend and vote on my (our) behalf at the meeting of owners to be held on Wednesday December 1st, 2010 and at any adjournment of the meeting (known as the “Meeting”).

2. The Proxy may vote on my (our) behalf in respect of all matters that may properly come before the Meeting, subject to specific instructions set out below, as I (We) could do if personally present at the Meeting.

3. I (We) instruct the Proxy to nominate, if necessary, and to vote for the candidates named below and in the numerical order in which I (we) have set out below.

Candidates for three (3) positions on the Board for which all owners may vote:

Please put an “X” next to each of the candidates you wish to vote for. (maximum three (3)):

1. Peter Bruce

(Candidate’s Name)

2. Michelle Joos

(Candidate’s Name)

3. Daniela Kennedy

(Candidate’s Name)

4. Liam Swords

(Candidate’s Name)

5.

(Candidate’s Name)

6.

(Candidate’s Name)

Note: Print the name of any individual whom you wish to elect to the board of directors. Your Proxy may only vote for individuals whose names are set out above and who, at the time of the vote, are candidates. If you list more names than positions available on the board of directors, your Proxy will vote in the order set out above up to the number of positions that are available.

  1. I (We) revoke all proxies previously given.

Dated this day of , 2010 at :   (A.M.  or  P.M.)

Signature of Owner     Signature of Owner

Name (please print) Name (please print)

(In the case of a corporation, affix corporate seal or add a statement that the person(s) signing have the authority to bind the corporation.)

(If you are authorized to act on behalf of the registered owners or mortgagee(s), attach a copy of the document that gives you this authorization.)

This form serves as the owner’s voting ballot in the event of non-attendance.

The owner must clearly identify for whom he or she votes, and designate a Proxy person who submits this document on behalf of the owner to the registration desk at the Meeting of Owners.

For convenience, proxies may be faxed to the Management office at 613-680-5792 or 613-727-0387.