Monday, 15th November 2010
To: All Owners of Carleton Condominium Corporation No. 815
RE: ANNUAL GENERAL MEETING – 90 George
On behalf of the Board of Directors of Ottawa-Carleton Standard Condominium Corporation No. 815 we have arranged for the Annual General Meeting to be held on December 1st, 2010 commencing at 7:00 p.m. at 90 George St. 1st floor Ottawa, Ontario. The purpose of this meeting is to consider all matters in the enclosed agenda.
Attached, please find a copy of:
The Condominium Act of 1998, Section 50, Paragraph 1 states:
"Unless otherwise provided in this Act, a quorum for the transaction of business at a meeting of owners is those owners present in person or represented by proxy owning 25 percent of the units."
We urgently request that you sign the enclosed proxy form and return it to us if you are unable to attend. A great deal of time, effort and expense goes into preparing for the Annual General Meeting and it would be very unfortunate if a quorum could not be achieved. Please ensure that all proxies, correspondence, etc. be received by us no later than Monday, November 22nd, 2010. For your convenience, you may fax your proxy and nomination form to our offices at 613-727-0378
Please do not hesitate to contact the undersigned by e-mail at propertymanager@90georgeliving.com, by telephone at
613-697-4428, by fax at 613-727-0378 or by letter, if you require any further information.
Yours very truly,
APOLLO PROPERTY MANAGEMENT
Acting as Agents only for the Owners
Wade Kirkpatrick
Property Manager
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OTTAWA-CARLETON STANDARD CONDOMINIUM CORPORATION NO. 815
NOTICE OF ANNUAL GENERAL MEETING
Notice is hereby given in accordance with the Condominium Act, 1998 (the Act) and the By-Laws of the Corporation that the Annual General Meeting of the owners of Ottawa-Carleton Condominium Corporation No.
815 will be held at: 90 George St. 1st floor
Ottawa, Ontario
At the hour of 7:00 p.m. on the December 1st, 2010. Registration to commence at 6:30 p.m.
The order of business is given in the attached Agenda which forms part of this notice.
Quorum
Quorum for the transaction of business is those owners who own 25 per cent of the units of the Corporation and are represented in person or by proxy.
Matters at Meeting
No vote shall be taken at a meeting of owners on any matter other than routine procedure unless the matter was clearly disclosed in the notice of meeting.
Matters of new business may come before the Board of Directors for discussion purposes only. In order to address your questions properly, we would appreciate that you provide your questions in writing to the Manager on or before November 26th, 2010 so that a considered response may be given. You may submit your questions to Mr. Wade Kirkpatrick at the management office or at propertymanager@90georgeliving.com.
Voting
All voting by owners shall be on the basis of one vote per unit. The vote shall not be counted if there are two or more owners of the unit and they are evenly divided on how to exercise the vote. All questions proposed for consideration of the owners shall be determined by a majority of the votes cast by owners present in person or by proxy.
Election of three (3) Directors
The following person(s) have notified the Corporation that they shall stand for the three (3) positions on the Board of Directors for which all owners may vote. The Chair shall call for nominations from the floor.
Peter Bruce Michelle Joos Daniela Kennedy
1403-90 George St. Ottawa 1602-90 George St. Ottawa 1607-90 George St. Ottawa
Liam Swords
405-90 George St. Ottawa
Proxies
A proxy need not be an owner. An instrument appointing a proxy shall be for this particular meeting of owners and (i) may be in the form attached to this notice; (ii) shall state the names of the directors for whom the proxy is to vote; and, (iii) shall be retained as a record of the corporation for 90 days following the date of this meeting
Dated at Ottawa, Ontario this 12th day of November 2010.
Wade Kirkpatrick
Property Manager
Authorized Agent for OCSCC No. 815
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OTTAWA-CARLETON STANDARD CONDOMINIUM CORPORATION NO. 815
ANNUAL GENERAL MEETING
December 1st, 2010
A G E N D A
Registration 6:30 p.m.
Call to Order 7:00 p.m.
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ORDER AND PROCEDURES FOR THE MEETING
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OTTAWA-CARLETON STANDARD CONDOMINIUM CORPORATION NO. 815
ANNUAL GENERAL MEETING
December 1st, 2010
NOTE ON ELECTIONS OF DIRECTORS
The following are presently serving on the Board of Directors:
Janis Grantham President – term expires 2012
Catherine Zongora Vice-President- term expires 2011
Peter Bruce Treasurer – term expires 2010
Kash Pashootan Secretary – term expires 2011
Terry Guilbault Director – term expires 2010
Three vacancies will exist on the Board of Directors due to the expiry of the terms of Mr. Terry Guilbault and Mr. Peter Bruce. Mr. Kash Pashootan is also stepping down due to the sale of his unit.
Mr. Peter Bruce also has indicated his willingness to stand for re-election. The following individuals have also expressed an interest in serving on the Board:
If you are interested in serving or wish to nominate someone who agrees to serve if elected, we urge you to complete the enclosed Nomination Form, and return it to Apollo Property Management in the envelope provided, or deliver to the secretary present at the meeting.
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PROXY FOR GENERAL MATTERS
AND FOR THE ELECTION OF DIRECTORS
(under subsection 52(6) of the Condominium Act, 1998)
To Ottawa-Carleton Standard Condominium Corporation No. 815:
1. I am (We are)
the registered owner(s)
authorized to act on behalf of the registered owner(s)
the mortgagee(s), or
authorized to act on behalf of the mortgagee(s)
of Unit __________ - 90 George St. Ottawa, Ontario
I (We) appoint , if present, or failing him/her, the President to be a proxy (known as the “Proxy”) and to attend and vote on my (our) behalf at the meeting of owners to be held on Wednesday December 1st, 2010 and at any adjournment of the meeting (known as the “Meeting”).
2. The Proxy may vote on my (our) behalf in respect of all matters that may properly come before the Meeting, subject to specific instructions set out below, as I (We) could do if personally present at the Meeting.
3. I (We) instruct the Proxy to nominate, if necessary, and to vote for the candidates named below and in the numerical order in which I (we) have set out below.
Candidates for three (3) positions on the Board for which all owners may vote:
Please put an “X” next to each of the candidates you wish to vote for. (maximum three (3)):
1. Peter Bruce
(Candidate’s Name)
2. Michelle Joos
(Candidate’s Name)
3. Daniela Kennedy
(Candidate’s Name)
4. Liam Swords
(Candidate’s Name)
5.
(Candidate’s Name)
6.
(Candidate’s Name)
Note: Print the name of any individual whom you wish to elect to the board of directors. Your Proxy may only vote for individuals whose names are set out above and who, at the time of the vote, are candidates. If you list more names than positions available on the board of directors, your Proxy will vote in the order set out above up to the number of positions that are available.
Dated this day of , 2010 at : (A.M. or P.M.)
Signature of Owner Signature of Owner
Name (please print) Name (please print)
(In the case of a corporation, affix corporate seal or add a statement that the person(s) signing have the authority to bind the corporation.)
(If you are authorized to act on behalf of the registered owners or mortgagee(s), attach a copy of the document that gives you this authorization.)
This form serves as the owner’s voting ballot in the event of non-attendance.
The owner must clearly identify for whom he or she votes, and designate a Proxy person who submits this document on behalf of the owner to the registration desk at the Meeting of Owners.
For convenience, proxies may be faxed to the Management office at 613-680-5792 or 613-727-0387.